SELECTION PROCESS: Once you have submitted your application, it will be reviewed and you will receive notice of your selection status. If your application is accepted, you will be contacted by Motor Media to facilitate next steps.

FEES: If and when your application is approved, payment is due in full. Check or money order should be made out to Motor Media. Upon the receipt of payment, the Festival will send an email confirmation.

ASSIGNMENT OF SPACE: If accepted, space will be assigned based upon booth footprint and layout. Vendors must submit a photo of your booth layout, and a detailed sketch including dimensions, cooking and serving areas (if applicable), etc. A current photo of food trucks must be submitted for consideration (if applicable).

SETUP AND BREAKDOWN: Location, setup times and parking information will be included in your Setup Information Packet, which will be emailed 7-10 days prior to the event. You must setup and breakdown your own booth. The event will inform you of set up and breakdown times. A coordinator from the event will be on-site to assist you in locating your booth space as well as addressing special needs that you may have throughout the event. Due to security policies, no booths or structures may be left unattended at any time. All vendors must remain operating onsite during event hours.

BOOTH SPACE STRUCTURE AND SIZE: Due to space limitations, you will not be allowed to expand beyond your designated booth space. You are responsible for providing all of your own equipment and dressing for your booth. You must provide all items needed to decorate your space including signage. You may not sublet your space.

FIRE AND SAFETY: You must obey all fire codes, laws, ordinances and regulations pertaining to health, fire prevention and public safety. You must not nail, staple or otherwise affix anything to the walls, the ground, or any part of the exhibit area. You are required to be equipped with a 2A10BC fire extinguisher. All equipment will be inspected for proper
charge.

ALCOHOLIC BEVERAGES: State law prohibits the consumption of all alcoholic beverages while an employee is on duty. No alcoholic beverages will be allowed in the confines of the event except in designated areas. Food vendors are prohibited from selling and serving alcoholic beverages.

VENDING SUCCESS: The event does not guarantee revenue for vendors.

ITEMS FOR SALE: You must submit a complete list of items for sale (with pricing) with your application. You must sell only those items listed. Any substitutions must be submitted in advance for approval.

WASTE AND CLEANUP: Keep all areas clean of debris for the safety of event attendees. Trashcans, recycling receptacles and dumpsters will be provided at the event site. A fair cleaning fee will be assessed to any vendors that don’t take reasonable care of their assigned areas. Any damage to rental equipment will also be assessed a fee. All vendor equipment must be removed from event site by 11:30PM after the event ends. Any equipment left overnight will be disposed of and a cleaning fee may be assessed.

ELECTRICAL USAGE: Access to electrical is available to those vendors that paid for it. Fees and electrical requirements are listed on the application. All vendors must provide a Heavy Duty 100’ extension cord for your hookup. List all items and the correct amperage for each item in
order to avoid power outages. All power hookups will be checked and if you are drawing more power than requested, additional fees may be incurred.

ENTRY INFORMATION: Load-in and other information will be emailed to you 7-10 days before the event.

CANCELLATIONS AND REFUNDS: If you cancel due to unforeseen circumstances more than 21 days before the event, you will receive a credit for next year’s event. There will be NO refunds.

INCLEMENT WEATHER: No refunds will be given due to inclement weather or any other uncontrollable act of nature. The event will occur rain or shine.

UNAUTHORIZED PROMOTION/ MARKETING: Only accepted exhibitors will be allowed to participate in the event. Outside vendors or promotional efforts are strictly prohibited, including distribution of flyers, sampling, selling, use of unauthorized PA systems, etc.

BOOTH SIGNAGE: Booth signage must be uniform, clean and professionally printed. Pole banner sign height may not exceed 10 feet tall. If signage is not uniform or does not follow regulations, the vendor will be asked to remove or readjust signage to meet requirements.

AMPLIFIED SOUND: By completing, signing and returning this form, the vendor agrees not to produce additional amplified sound from your booth display. The contact name(s) on this application will be held responsible for relaying this rule to your on-site staff.

THIS POLICY WILL BE STRICTLY ENFORCED.

ATTRACTIONS: ALL times, acts and attractions are subject to change.